Terms of the Grant
Senior investigators include those who have attained a professional and/or scientific degree (MD, DDS, PhD,DVM) or equivalent. They have completed an accredited training program related to a discipline recognized by the American Cleft Palate-Craniofacial Association (ACPA).
Junior investigators refer to those enrolled in accredited graduate training programs related to the disciplines recognized by ACPA; those holding the academic rank of assistant professor or below; or those who are no more than 5 years past their PhD or specialty professional training. Grant applications from junior investigators must include a clear mentorship and collaborative plan with an established research and/or research team.
Eligibility for specific grants includes:
ACPA Clinical Research Grant- Senior Investigators only
ACPA Cleft Lip/Palate and Craniofacial Anomalies Research Grant- Senior or Junior Investigators
Subtelny Clinical Research Grants- Senior or Junior Investigators
Paul W. Black, MD Grant for Emerging Researchers- Junior Investigators only
The ACPA Clinical Research Grant period is three years. All other grant periods are one year. No-cost extensions are limited to one year. Requests for a no-cost extension should include rational for request and are allowed so long as the study aims or research outcomes are not altered. A single-page request for a no-cost extension should be emailed to the ACPA National Office.
ACPA grant funding is designated for direct project expenses (e.g., consulting fees, supplies, subject payment). The following expenditures are not allowable expenses for grant funds:
Salary support for investigator(s)
Publication costs, reprint purchases, books, subscriptions, or manuscript preparation
Travel or associated expenses
Equipment, such as calculators, computers, or cameras
Indirect costs or other facility and administrative costs
- Research Environment
Prior to submitting a grant proposal, each applicant must arrange for acceptance at an institution engaged in health care and/or research. Adequate facilities to carry out the proposed project must be evident. Applications involving human or animal subjects must be reviewed and approved by an appropriate Institutional Review Board (IRB). In studies with human subjects, approved patient consent forms should also be submitted with the application. If full IRB approval has not been granted before the grant application deadline, proof of pending review must be submitted. Final IRB approval must be received by the ACPA National Office two months after the grant application deadline or the proposal will not be considered for award.
- Relationship to Nominating Institution
The award will be made to eligible institutions on behalf of the recipient. Each investigator is directly responsible to the institution for proper management of funds and project performance. International applicants (those with non-US currency) must consult with their institution prior to the grant submission and consider the impact of currency exchange rates and/or transfer fees for the grant. These expected expenses should be included as part of the proposed budget and expenses thereof are to be included in the total direct costs.
- Alteration of Research Plan
The research plan submitted must be independent and original research and not part of an ongoing project of the institution or its faculty. Deviation from the investigator’s accepted plan of study and research may be permitted if the deviation is judged not to be a major departure from the original plan. Major deviations (i.e., deviations that alter the study methods, design, aims, or outcomes) must be approved by the sponsoring institution and in writing by the ACPA Education Committee.
- Termination of Grant
Circumstances may arise under which the grantee or the institution may wish to terminate the grant before its completion. Termination should be disclosed and may be arranged at any time by an agreement between the institution and ACPA. Summary reports for the experimental portion performed should be submitted, then all unexpended funds will be returned to ACPA, and the unpaid balance of the account will be canceled. Should an investigator change institutions during the funding period and continue their research, the investigator is responsible for notifying ACPA and arranging for funds transfer.
- Application Forms
Applications for the Research Grant must be submitted through the official online application forms as provided through the ACPA website. Applications may be submitted to only one grant category per year.
- Timing of Application Process
Applications must be submitted by 11:59pm ET on the posted deadline. Announcement of awards will be made by the subsequent May, with the funding period beginning July 1. Funds are granted to the supporting institution and not directly to the individual.
- Review of Applications
All grant proposals will be evaluated and reviewed by the ACPA Education Committee, with the assistance of designated consultants as needed. Final decisions will be made by the ACPA Education Committee. All applications will be judged on the basis of the criteria outlined in Grant Criteria. Due to the volume of applications, feedback from the committee regarding funded or non-funded proposals will not be provided.
- Progress Reports
Within three months of project completion, investigators must submit a statement (no more than 500 words) summarizing the findings and results to the ACPA Education Committee. A financial report from the supporting institution on the use of the grant funds must be submitted to the ACPA National Office by October 1 of the year following grant award.
- Publication and Publicity
Investigators are committed to submit the results of their work for publication. The Cleft Palate-Craniofacial Journal shall have first rights of refusal on all potential publications. However, if the research is supported in part by another agency with a larger grant, the applicant may choose to publish results in another journal after obtaining permission from the ACPA Education Committee. For all submissions, investigators must acknowledge ACPA’s support by attaching the following footnote: “This investigation was supported in part by an American Cleft Palate-Craniofacial Association Research Grant.”